I. Young Living is a family company, and as such, we understand you may want to bring your children with you to the retreat. Please note that while this is allowed, Young Living will not provide activities, meals, housing, transportation, or daycare for children. Nursing infants are welcome to attend.

II. Qualifiers may bring a maximum of TWO (2) children between the ages of 0-11. In the event that you choose to bring children for the trip, arrangements for extra beds or additional rooms will be made, and any additional room surcharge will be the sole responsibility of the Qualifier.

III. If you plan to bring children, this needs to be communicated with your local office when flights are booked. Any attempt to include unregistered children in the trip, without prior notification and subsequent approval from your local office, may lead to their exclusion from accommodations and activities associated with the trip and incur additional charges to the Qualifier.

I. Once you have registered, your local team will reach out to book your flight. If you have paid and registered to bring a guest, you may also book their flight at the same time.

II. Self-booking of flights and accommodations for this trip without prior approval from your local Young Living office is strictly prohibited. Qualifiers who purchase their own airline tickets without obtaining prior approval from your local Young Living office will not be eligible for reimbursement.

III. All expenses incurred for travel between a Qualifier's residence and the departure airport are the sole responsibility of the Qualifier. This includes luggage fees and any other related expenses.

IV. Please be aware that the flight booking policy is to arrange travel for the Qualifier and their registered guest and children for the duration of the event, from November 15 – November 18, 2024. Any extension or deviation of the trip from these dates will be the sole responsibility of the Qualifier.

V. Airport transfers for those extending or deviating from the original flight schedule will not be provided by Young Living.

VI. Cancellation or no-shows after confirming flight and hotel arrangements will be considered as the trip is redeemed.

I. Young Living will cover the cost of your hotel stay in Okinawa, Japan during the trip dates of November 15 – November 18, 2024.

II. Young Living will provide shared hotel accommodation if you have a registered guest, with a maximum occupancy of 2 persons per room, along with daily breakfast for the duration of the trip. In the event that you bring children for the trip, arrangements for extra beds or additional rooms will be made, and any additional charges will be the sole responsibility of the Qualifier.

III. Qualifiers assume responsibility for any incidental charges associated with the hotel room, including but not limited to room service, mini bar, laundry, international calls, internet usage, and similar amenities.

IV. Any nights stayed outside the event dates of November 15 – November 18, 2024, will be at your own cost and based on availability at the hotel. Young Living will not cover additional expenses for early arrivals or late departures.

Qualifier and guest are responsible for securing their valid visa, along with fees, for travel to destination. For travelers requiring a visa to enter Japan, please reach out to your Young Living office for an invitation visa letter. Please keep in mind that you are responsible for Visa approval timelines with your local consulate office and the invitation visa letter does not guarantee you will be granted a visa.

I. Kindly ensure you have a valid passport with at least 6 months’ validity from your travel date.

II. Airlines and immigration authorities strongly discourage women in advance stages of pregnancy (6 months and beyond) from flying or entering certain countries. In some cases, flying is permitted in earlier stages of pregnancy (less than 6 months) if a written certification of fitness to travel is provided by a doctor. Please consult with your doctor before making any travel arrangements.

III. There is no Covid-19 vaccination requirement to enter Japan. Additionally, vaccination proof or pre-departure testing are no longer required either.

IV. Attendees will be expected to comply with any governmental restrictions and requirements. If you are uncomfortable with any restriction or requirement, we encourage you to reach out to your local market’s Sales team and let them know your reasons.